A Sprint is a collection of work items (User Stories, Tasks, and Issues) that you aim to finish in a specified period of time. In order to work with these Items, you need complete freedom to use any of Agile methodologies to plan and track these work items.
Yodiz offers two different types of Sprint boards. Each equipped with numerous flexible features that can help you plan, organize and manage your Sprint with seamless efficiency.
1. Start a New Sprint
Yodiz Sprint board give you complete visibility of your work progress and clear categorisation of your prioritization along with time tracking. Starting a new Sprint is very simple. A Sprint is linked to only one project at a time. Follow the steps below in order to start a new Sprint.
- Choose the type of board, between the ScrumBan and KanBan board. You can check the difference between ScrumBan and KanBan board.
- You will be asked to choose the Status Set of your choice. Default Layout with basic status set is made available as well and selecting it will set three statuses (New, In progress, and Done) in your Sprint board. Learn more about Status Set.
- Enter the title of the Sprint, Start and End Date of the Sprint. At the creation of Sprint, default Status of the Sprint is “Planning”.
- Save the changes. You will be taken to Sprint Board, with newly added Sprint view.
Note: You can edit and add new layouts by clicking (+) on “Choose Board Layout” according to your project requirement. Learn, How to use Board Layout Editor.
Note: You can add sprint team members by using “Sprint Resource Manager” tab on the same page. There is Sprint Goal tab, to describe team target for this iteration.
2. Plan Sprint Work Items
Once you have started a Sprint, the next focus would be to add Items to that Sprint. You can add completely new Items or add already created items from Backlog.
2.1 Add Backlog User Story
Yodiz Sprint board gives you flexibility to add User Stories from Backlog in to the Sprint while staying on your Sprint Board. This can be done by the right navigation panel provided on the Sprint Board, follow the navigation provided below.
Find the desired User Stories (you can use filter option) and click the Add+ button provided at the right of each Backlog User Story. Clicking on Add+ will add the User Story into current Sprint.
2.2 Add Tasks
User Story is typically a feature that can be ideally delivered to customer independently. User Story is usually larger in size and tracking all work can become a little problematic. To deliver a User Story, usually involves work of many team members., To track such work, add Tasks which can be associated to the User Story.
In order to add Task, click on the Tasks icon provided under each User Story widget.
2.3 Report Issues
There are always unseen circumstances and problems can arise while working on the User Story, that’s why Yodiz Sprint board provides you the ability to add Issues (associated to User Stories and even independent Issues).
You can add Issues by clicking on the Issue icon provided under each User Story widget . Independent Issues (not associated to any User Story), can also be added independently by using the Add dropdown provided right below Navigation menu on Sprint Board. In addition to new, you can add also existing Issues in the Sprint.
3. Schedule Sprint Contents with Calendar
It is a quite efficient feature of Yodiz when it comes to scheduling work with minimum effort and maximum visibility. To set Item target date, simply Drag and drop your Sprint items to a specific date. With the weekly and monthly view of calendar, you can schedule work with ease and according to your requirement. You can add items directly from Backlog and schedule it in your Sprint. Learn more about How to Use Calendar?
4. Grouping Sprint Items
Visualize Sprint data with similarities by using Swimlanes. One of very useful features on Sprint Board. Swimlanes basically group related items and divide the work items in horizontal lanes.
Use swimlanes by clicking on the icon , located under Navigation menu. Built in categories of Swimlanes are: Responsible, Release, Epic User Story, Priority, and Issue Severity. Learn more about Swimlanes.
5. Closing a Sprint
If you Complete a Sprint then Status of the sprint will be changed to Accepted. In order to mark your Sprint as closed.
User will be given the option to take an action on UnDone items by moving or copying them in other Sprints. It is not compulsory to take an action on UnDone items.
Following 3 actions are supported for UnDone items:
- Move to Sprint: Use this option to move unDone items to another sprint
- Copy to Sprint: Use this option to Copy UnDone items to another sprint. It will duplicate UnDone items to target Sprint.
- Move to Backlog: You can move Undone items back to Backlog.
- Target Sprint: Select the target Sprint from the dropdown. The current Sprint UnDone Items will be moved to the target Sprint.
- Target Release: Select the target Release from the dropdown. The current Sprint UnDone items will be moved to the target Release.
6. Sprint Basics
You can edit your Sprint basic details by clicking on the pencil icon of Sprint remaining number of days. It is located in the middle of Sprint Board Filter Bar, right below Navigation menu.
- Basic Details: It includes the primary details of the Sprint like Sprint Name, Start and end date, Responsible, Status etc.
- Resource Management: This tab provides the overview of your Sprint Resources (team members) and their time and effort statistics. By default, a Sprint counts all Project members as part of it. You can add or remove a Project team member from the Sprint resources and mention limited number of available estimated hours per user. Mention your team members vacations here.
- Sprint Goal: It is the editable field where you can add a list of goals to be achieved by the end of Sprint. Usually Sprint Goal is one or two line summary of your targets, which Product Owner and team has set for current Sprint.
- Comments: Comments associated with the current Sprint.
- Attachments: Attachments associated with the current Sprint.
- History: History of editings made in the Sprint.
- Dependencies: Add Dependency of this Sprint on other Items. You can create new dependencies as Blocked By/Is Blocking/Associates
- Board Methodology: Switch between ScrumBan and Scrum Board.
- Board Layout: You can choose default board layout or customize your existing board layout by using Board Layout Editor.
- Settings: Settings include checkboxes like Auto-close, show non-working days on Burndown etc, checking these boxes will add these functionalities in the Sprint.
Note: You can edit your Sprint anytime by clicking on the pencil icon provided with the number of days icon right below the navigation menu.
7. Search & Filters
To find your desired Item quickly, Yodiz offers the ability to apply search and filters on Sprint Board. Searches can be performed on various criteria such as Item ID, Tag or Title as well as Responsible and Creator. Click on Apply Filter after filling in your criteria and you’ll be shown the relevant results.
Find more details of performing Searches and Filters
8. Update Item Status by Drag & Drop
You can Drag & Drop Items on the Sprint Board however User Stories stay in their respective column. Dropping Tasks and Issues will update their status according to the column Status. You can customize your board columns by using Board Layout Editor.
9. Zoom Sprint Contents and Columns
You can visualize and zoom Sprint contents and columns by using these options:
- Zoom functionality : You can zoom in and out Items information on Sprint Board.
- Expand/Collapse : You can expand and collapse Sprint Board columns.
- View Minimum Board Columns : You can hide or show unmapped column contents by clicking on this button.
10. Managing the Sprint
The Right Navigation Panel on the Sprint Board offers multiple functionalities.
It shows quick Analytics regarding currently selected Sprint. You can also access complete Sprint Analytics page from here. Learn more about Complete Sprint Analytics.
The recent activities happening in a current Sprint are also logged in the activities Tab.
10.3 Sprint Team
It show the Resource Management options including the effort spent and estimated by user in order to give you a quick view of how your team is progressing. You can also access the detailed Team Resource Management from here.
This tab allows you to customize your Sprint board, manage Sprint board and export Sprint data and a lot more.
The Backlog Tab allows to directly add User Stories to the current Sprint.
11. Sprint Charts & Graphs
You can access Sprint associated Charts and Graphs through this navigation.
Following is the list of Charts and Graphs related to Sprint.